Office Manager cum PA
Date Submitted: 25-02-2021 | End date: 25-03-2021
Industry Specialization | : | |
Type of Employment | : | Permanent |
Minimum Experience | : | 3 years |
Work Location | : | Northeast Singapore |
Job Description:
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
- Monitor costs and expenses to assist in budget preparation
- Oversee facilities services, maintenance activities and tradespersons
- Organize and supervise other office activities (recycling, renovations, event planning etc.)
- Ensure operations adhere to policies and regulations
- Keep abreast with all organizational changes and business developments
- Maintain all hard copy and digital records for ongoing executive projects
- Assist in creating and distributing meeting minutes for the monthly manager’s meetings and other executive meetings
- Work with executive administrative team to create spreadsheets and presentation information for trade shows and meetings
- Prepare the conference room for sales presentations and staff meetings
- Act as the point of contact between the manager and internal/external clients
- Screen and direct phone calls and distribute correspondence
- Handle requests and queries appropriately
- Manage diary and schedule meetings and appointments
- Make travel arrangements
- Take dictation and minutes
- Produce reports, presentations and briefs
Requirements:
- Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in any field.
- At least 3 Year(s) of working experience in the related field is required for this position.
- Required Skill(s): Microsoft Office, Microsoft Project, Change Management
- Preferably Manager specialized in Clerical/Administrative Support or equivalent.
- Familiarity with Financial and facilities management principle
- An analytical mind with problem solving skills
- Able to multi-task and is a good team player
- Pleasant personality and able to take leadership