Office Manager cum PA

Location details

Date Submitted: 25-02-2021 | End date: 25-03-2021

Job Description:

Plan and coordinate administrative procedures and systems and devise ways to streamline processes
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Monitor costs and expenses to assist in budget preparation
Oversee facilities services, maintenance activities and tradespersons
Organize and supervise other office activities (recycling, renovations, event planning etc.)
Ensure operations adhere to policies and regulations
Keep abreast with all organizational changes and business developments
Maintain all hard copy and digital records for ongoing executive projects
Assist in creating and distributing meeting minutes for the monthly manager’s meetings and other executive meetings
Work with executive administrative team to create spreadsheets and presentation information for trade shows and meetings
Prepare the conference room for sales presentations and staff meetings
Act as the point of contact between the manager and internal/external clients
Screen and direct phone calls and distribute correspondence
Handle requests and queries appropriately
Manage diary and schedule meetings and appointments
Make travel arrangements
Take dictation and minutes
Produce reports, presentations and briefs

Requirements:

Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in any field.
At least 3 Year(s) of working experience in the related field is required for this position.
Required Skill(s): Microsoft Office, Microsoft Project, Change Management
Preferably Manager specialized in Clerical/Administrative Support or equivalent.
Familiarity with Financial and facilities management principle
An analytical mind with problem solving skills
Able to multi-task and is a good team player
Pleasant personality and able to take leadership